# Candis in comparison: workflow tools, DMS + spendmanagement tools

> Candis is a finance-focused software solution that combines invoice management, expense tracking, contract management, and approval workflows for large teams across multiple locations.

Source: https://www.candis.io/en/candis-in-comparison

## The right tool for your finance team

Candis in comparison

Every finance department has its own requirements and needs solutions that really fit:

- Workflow management tools facilitate approvals for small teams.
- DMS archives documents across departments in an audit-proof manner.
- Spend management software manages credit cards and expenses.
- Candis ensures simple approval processes for large teams at several locations.

Which system is right for you? Find out!

## What types of software are there?

### DMS

Audit-proof archiving of all documents in the company.

#### What distinguishes Candis from the classic DMS?

ALL-IN-ONE-TAB FOR FINANCE TEAMS

Traditional DMS manage and archive everything - from personnel to vehicle fleets. Candis focuses on what counts for the finance team: financially relevant documents such as invoices, orders, contracts and expenses.

- Everything for finance teams: invoice management, credit cards, expenses & travel costs, contract management
- Ready to use in 60 minutes — no IT effort, no additional costs.
- Easy for everyone: No prior knowledge, no training required

### Workflow Tools

Simple approval processes for smaller teams at one location.

#### What distinguishes Candis from workflow management tools?

Extensive, but easy

Most workflow management tools are tailored to smaller companies. They help with the digital processing of individual invoices - usually at one location, in a clearly organized team. We do things differently. From automatic reminders to cross-location control: our approval processes grow with you — and not only take the pressure off the finance team, but also everyone who works with you.

- Always in focus: Specially tailored to the requirements of accountants
- Easy to use for everyone: users outside the finance team can use Candis immediately without training
- More than invoice approvals: travel costs, expenses, DMS and contract management - all in Candis

### Spend Management Software

Focus on employee credit cards, expense management and controlling

#### What distinguishes Candis from Spend Management Software?

INVOICE MANAGEMENT FOCUSED

Spend management software focuses on credit cards, budgets and analyses. They show where money is being spent. But what is missing is the connection to the rest of the accounting. We think so: Expenses cannot be viewed in isolation. That's why Candis complements spend management with invoice processes, contract management and clean preparation for accounting — all in one place, all under control.

- Invoice management at the centre: Incl. travel costs, expenses, DMS + contracts
- Holistic expense management: companies can optionally integrate credit cards
- A system that grows with you: Candis also handles business transactions that go beyond standard processes

## Which tool suits your requirements?

On one glance

| Basic requirement | Approval Management Tools | Expense Management Tools | Classic DMS | Candis |
| --- | --- | --- | --- | --- |
| DATEV Integration | + | + | + | + |
| E-Invoices comaptible | + | + | + | + |
| Multi level approvals | + | + | + | + |

| Invoice Management |  |  |  |  |
| --- | --- | --- | --- | --- |
| Automatic pre-accounting |  | + | + | + |
| Automatic core data maintenance (incl. validation) |  |  | + | + |
| Automatic provisions (inkl. release) |  |  |  | + |
| Audit-proof archiving (incl. process documentation) |  |  | + | + |

| Further functions |  |  |  |  |
| --- | --- | --- | --- | --- |
| Document + contract management for finance teams |  |  | + | + |
| Expenses + Travel costs |  | + | + | + |
| Credit cards |  | + |  | + |
| Fleet management |  |  | + |  |
| Digital personnel file |  |  | + |  |

| Technical requirements + user-friendliness |  |  |  |  |
| --- | --- | --- | --- | --- |
| Simple operation (for employees) |  | + |  | + |
| Simple, free introduction (within 30 days) | + | + |  | + |
| Ready for immediate use (without individual adjustment) | + | + |  | + |