# E-Invoices with Candis

> Candis is an e-invoice management software that automatically receives, approves, and archives invoices in ZUGFeRD and XRechnung formats, with features including OCR data capture, duplicate detection, and automatic pre-accounting.

Source: https://www.candis.io/en/e-invoices

## Receive + Approve E-Invoices

Digital Invoice Management

Electronic invoice receipt has been mandatory since 1st January 2025, Whether ZUGFeRD invoices or XRechnungen — with Candis, receiving, approving and archiving e-invoices is no problem. Guaranteed.

- Automatic import of e-invoices + other invoices
- Approval processes incl. substitution rules with absence note
- Automatic proposals for pre-assignment + payment terms
- Simple invoice allocation to cost centers + G/L accounts

## This is what our customers say.

Simply excellent

## E-invoice Obligation Starting in 2025

Everything You Need to Know

Since 1st January 2025, the e-invoicing law will apply to B2B companies. This means that invoices over 250 euros must be received and processed electronically in the EU. Important: An e-invoice is not a PDF. Rather, there are two possible formats:

- ZUGFeRD: ZUGFeRD invoice combines PDF + XML file.
- XRechnung: This e-invoice uses a pure XML format.

It is true that X invoices cannot be read with the naked eye. But that's why we exist: Candis as your e-invoice software captures all relevant invoice information and thus enables you to approve it in a targeted manner.

## Automatic invoice import

Everything at Your Fingertips

XRechnungen, ZUGFeRD or other invoices? Nothing could be easier. Candis ensures an efficient invoice receipt – regardless of which invoice format you receive in the future.

- Centralised invoice receipt directly in the cloud
- Practical filterable overview for deadlines + discounts
- Unlimited companies with changeable accounts

## Capture of invoice data via OCR

Everything Captured Instantly

With Candis even e-invoices arrive error-free in your accounting department - thanks to our automatic data capture, which learns with every invoice captured and thus becomes increasingly precise over time.

- Invoice splitting: Split into cost centres + G/L accounts
- ZUGFeRD invoices are always captured 100% correctly
- Also for low-value invoices or other invoices up to € 250

## Automatic Duplicate Check

Everything Checked At Once

Although you might think that with the legal obligation for e-invoices, certain challenges are a thing of the past, you may unfortunately still encounter duplicates in the future. But don't worry, we'll take care of it.

- Automatic duplicate check: prevent double expenses
- Delete, correct or ignore a document? The decision is yours
- Find + eliminate redundancies in the system with just a few clicks

## Automatic Pre-Accounting

Prepare everything immediately

Candis is more than just e-invoice software. Anyone who processes invoices with us enjoys another advantage: our automatic pre-accounting. This means that digital invoice management also replaces the account assignment stamp.

- Entry of posting details such as cost centres + G/L accounts
- Automatic + customisable pre-accounting proposals
- Consistent process flow thanks to standardised posting rules

## Secure Process Documentation

Everything instantly understandable

Transparency is the key to accurate accounting. This applies to e-invoices as well as other invoices. To work as transparently as possible, Candis documents every step of the process.

- Clarify open questions with comments directly on the document
- Include people by marking those involved
- Add missing documents – at any time

## This is how invoice entry works with Candis

Sunbelt Rentals GmbH

Ingo Brockmann

Head of Finance/Controlling & Human Resources

"Working with Candis makes my day-to-day life easier and offers bundled ideas from finance professionals. The continuous adjustments and improvements are particularly positive."

Rightmart

Philipp Hammerich

Managing Director

"For me, Candis stands for a high level of automation! Their claim is clear: There is always room for improvement. Twice as fast as before, we already are!"

IONIQ Group

Julia Jansen

Senior Finance Manager

"Candis is very easy to understand. Even new employees quickly find their way around. I can do everything myself and don't have to invest extra money for another provider."

## Simplify your workflow. With Candis.

Seamless, target-orientated, efficient.

## FAQs about E-Invoices

### What does the new regulation for e-invoices mean for companies in the EU?

Ab 2025 müssen B2B-Unternehmen in der EU für Rechnungen über 250 Euro elektronische Rechnungen (sogenannte E-Rechnungen) empfangen und verarbeiten können. Dies gilt als Vorbereitung auf die vollständige Umsetzung der E-Rechnungsrichtlinien bis 2028.

### Bis Ende 2026 ist es möglich, Papierrechnungen und PDF-Formate mit Zustimmung des Rechnungsempfängers zu verwenden. Diese Übergangsregelung erleichtert Unternehmen die Anpassung an die neuen Anforderungen.

Bis Ende 2026 ist es möglich, Papierrechnungen und PDF-Formate mit Zustimmung des Rechnungsempfängers zu verwenden. Diese Übergangsregelung erleichtert Unternehmen die Anpassung an die neuen Anforderungen.

### What exceptions apply to smaller companies with regard to the obligation for e-invoices?

Unternehmen mit einem Umsatz von bis zu 800.000 Euro sind bis Ende 2027 von der Pflicht zur Ausstellung von E-Rechnungen ausgenommen. Vorausgesetzt, Rechnungsempfänger:innen stimmen zu.

### What is the difference between ZUGFeRD invoices and XRechnung?

ZUGFeRD-Rechnungen kombinieren ein PDF-Dokument mit einer eingebetteten XML-Datei. Eine XRechnung hingegen ist ein rein XML-basiertes Format, das speziell für maschinelle Verarbeitung ausgelegt ist und visuell nicht direkt lesbar ist.

### How does Candis support companies in the transition to e-invoicing?

Candis stellt sicher, dass alle Kund:innen:innen bis zum gesetzlich erforderlichen Zeitpunkt E-Rechnungen problemlos empfangen und verarbeiten können. Wir bieten Unterstützung sowohl für ZUGFeRD-Rechnungen als auch für XRechnungen.

### What will happen to the e-bill obligation from 2028?

Ab 2028 ist die Einhaltung der neuen Vorschriften zur E-Rechnung für alle Unternehmen verpflichtend. Dies beinhaltet die korrekte Erstellung und Übermittlung von E-Rechnungen nach dem vorgegebenen Standard, unabhängig von der Unternehmensgröße oder dem Jahresumsatz.

## Everything about e-invoicing

Candis Magazin