# Automate Accounting: Transparent + GoBD-Compliant | Candis > Candis automates accounting by processing recurring and unambiguous invoices while learning from verified transactions, with every step documented for GoBD compliance and audit purposes. Source: https://www.candis.io/en/product/automate-accounting ## Automatically approve standard cases Automation in Accounting Candis automatically processes recurring, unambiguous transactions. Exceptions are left for you to review manually. ### Your accounting as a basis Candis learns only from transactions that your accounting department has verified and processed – not from external sources. ### Clear criteria as a prerequisite Candis automatically takes over a task only if it is recurring and clearly defined. ### Documentation in accordance with GoBD Every processing step is recorded in a traceable manner and is available for internal controls and audits. ## More than 10,000 companies already rely on Candis Since 2015 ## Candis automates only unambiguous cases How it works ### The benchmark: your verified bookings - Reviewed, correctly posted invoices form the basis. - G/L account, cost center, and workflow are recognized. 01 ### Candis recognizes recurring patterns - Recurring invoices, small amounts and purchase requisitions are automatically recognized. - The automation system uses these recognized patterns. 02 ### Automation within clear guidelines - Amount limits and guidelines you define determine when Candis automatically processes transactions. - Ambiguous cases are forwarded for review. 03 ## Four types of invoices Candis handles for you. ### Invoices with clear allocation – coming Q4 If the general ledger account, cost center and approval workflow are already known from previous postings, Candis prepares the invoice accordingly and automatically requests approval. ### Purchase requisitions – coming Q4 Candis compares the invoice with the previously approved purchase requisition. If the supplier, amount, and line items match, the invoice is automatically approved. ### Goods invoices – coming Q4 For invoices for delivered goods, Candis checks whether the purchase order, goods receipt and invoice match. If they do, the invoice is automatically approved. ### Recurring invoices – coming Q4 Recurring invoices from the same supplier are automatically approved if they are processed identically each time – such as rent, software licenses or maintenance contracts. Detected. Clear. Automatable. ## These features lay the foundation ### AI-supported data extraction Faded thermal receipts or invoices in a foreign language? Whatever comes in gets captured. Candis reads invoice data automatically – completely, with no manual entry. - More precise: Up to 11% more accurate than classic OCR - Intelligent: Recognizes mixed VAT rates (0%, 7%, 19%) - Multilingual: Recognizes Greek, Japanese, and Cyrillic ### Invoice auditing in accordance with §14 UStG Candis automatically checks every incoming invoice for completeness under §14 UStG. If mandatory details are missing or incorrect, the invoice is flagged immediately – instead of entering the automated process, it stays with accounting for manual review. - Legally compliant: Checked against §14 UStG and §33 UStDV - Comprehensive: Detects missing details such as VAT ID, service period, or address - Proactive: Incomplete documents are flagged before they enter the process ### Automatic pre-assignment Candis recognizes known patterns and handles pre-assignment automatically – completely, consistently, and based on your own posting history. Anything recurring doesn't need to be decided again each time. - Complete: G/L account, cost center, tax code, and approver filled in automatically - Consistent: Always creates posting texts in the same format - Intelligent: Our AI keeps learning with every use ### Automatic IBAN risk check Candis checks every incoming IBAN in the background against an external risk database. Anomalies are flagged immediately – on the document and the contact – so nothing slips through unnoticed. - Automatic: Runs in the background for every incoming invoice - Visible: Risk flags appear directly on the document and the contact - Comprehensive: Every IBAN is checked – no exceptions Automate accounting ## Manual processing vs. Candis automation Same control, less effort | | Manual processing | Candis automation | | --- | --- | --- | | Careless mistakes in routine tasks | Increases with workload and duration | Eliminated for clear-cut cases | | Illness or departure of the responsible person | Knowledge is often lost | Rules remain independent of individuals | | Ambiguous invoices | Reviewed manually | Also reviewed manually | | Basis for the decision | Individual judgment in the moment | Previously self-approved postings | ## This is what our customers say. Simply excellent ## FAQs ### Do we keep control when processes are automated by Candis? Yes. Candis automates only those processes that are unambiguous and based on previously verified entries. Anything that deviates from this is automatically forwarded for manual review. Every step can be traced through the procedural documentation and the Internal Control System (ICS). ### How do I know the Candis AI isn't hallucinating? Unlike generative AI, Candis does not rely on probabilities or general knowledge. It automates only those decisions that your accounting department has already made the same way multiple times. ### Can automation and the use of AI have a negative impact on a tax audit? No. A tax audit evaluates systems and processes – specifically, whether there is clear documentation of what happens, when, and according to which rules. This traceability is ensured through procedural documentation, regardless of whether a transaction is processed manually or automatically. Since Candis AI operates exclusively on the basis of manually reviewed transactions, every step is uniformly structured and fully documented. ### Approval happens automatically, but I'm still responsible. How does that work? Candis doesn't make its own decisions. It only automates what your accounting department has already approved in advance. You set the rules, Candis applies them consistently. ### Our accounting processes are very individual. Can Candis even automate that? Yes. Candis doesn't rely on general standards, but rather on your previous entries. Recurring decisions regarding general ledger accounts, cost centers or workflows can be applied automatically.