Digital Invoice Management

Receive + Approve E-Invoices

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A presenter explains mandatory e-invoicing in a Candis video.
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03 min

ZUGFeRD and XRechnung; Candis receives and approves e-invoices but does not create them.

Electronic invoice receipt has been mandatory since 1st January 2025, Whether ZUGFeRD invoices or XRechnungen — with Candis, receiving, approving and archiving e-invoices is no problem. Guaranteed.

  • Automatic import of e-invoices + other invoices

  • Approval processes incl. substitution rules with absence note

  • Automatic proposals for pre-assignment + payment terms

  • Simple invoice allocation to cost centers + G/L accounts

Choose your preferred date

A presenter explains mandatory e-invoicing in a Candis video.
Start video

03 min

ZUGFeRD and XRechnung; Candis receives and approves e-invoices but does not create them.
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This is what our customers say.

App Store rating of 4.2 out of 5 stars
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Everything You Need to Know

E-invoice Obligation Starting in 2025

Since 1st January 2025, the e-invoicing law will apply to B2B companies. This means that invoices over 250 euros must be received and processed electronically in the EU. Important: An e-invoice is not a PDF. Rather, there are two possible formats:

  • ZUGFeRD: ZUGFeRD invoice combines PDF + XML file.

  • XRechnung: This e-invoice uses a pure XML format.

It is true that X invoices cannot be read with the naked eye. But that's why we exist: Candis as your e-invoice software captures all relevant invoice information and thus enables you to approve it in a targeted manner.

E-invoice shown as an XML file alongside an invoice for €745.99
Everything at Your Fingertips

Automatic invoice import

XRechnungen, ZUGFeRD or other invoices? Nothing could be easier. Candis ensures an efficient invoice receipt – regardless of which invoice format you receive in the future.

  • Centralised invoice receipt directly in the cloud

  • Practical filterable overview for deadlines + discounts

  • Unlimited companies with changeable accounts

XML e-invoice alongside automatically imported invoices in the incoming invoice list
Everything Captured Instantly

Capture of invoice data via OCR

With Candis even e-invoices arrive error-free in your accounting department - thanks to our automatic data capture, which learns with every invoice captured and thus becomes increasingly precise over time.

  • Invoice splitting: Split into cost centres + G/L accounts

  • ZUGFeRD invoices are always captured 100% correctly

  • Also for low-value invoices or other invoices up to € 250

OCR recognizes invoice details such as amount, currency, and tax rate, then fills in the fields automatically.
Everything Checked At Once

Automatic Duplicate Check

Although you might think that with the legal obligation for e-invoices, certain challenges are a thing of the past, you may unfortunately still encounter duplicates in the future. But don't worry, we'll take care of it.

  • Automatic duplicate check: prevent double expenses

  • Delete, correct or ignore a document? The decision is yours

  • Find + eliminate redundancies in the system with just a few clicks

Candis flags a possible duplicate invoice and offers options to compare or delete it.
Prepare everything immediately

Automatic Pre-Accounting

Candis is more than just e-invoice software. Anyone who processes invoices with us enjoys another advantage: our automatic pre-accounting. This means that digital invoice management also replaces the account assignment stamp.

  • Entry of posting details such as cost centres + G/L accounts

  • Automatic + customisable pre-accounting proposals

  • Consistent process flow thanks to standardised posting rules

Candis AI supports invoice pre-coding and suggests the general ledger account and cost center “21 – Marketing.”
Everything instantly understandable

Secure Process Documentation

Transparency is the key to accurate accounting. This applies to e-invoices as well as other invoices. To work as transparently as possible, Candis documents every step of the process.

  • Clarify open questions with comments directly on the document

  • Include people by marking those involved

  • Add missing documents – at any time

Candis invoice with an attached “Europcar Gmbh - Vertrag.pdf” and options to upload or select a document
Our recommendation

Do you only want to create e-invoices?

To easybill
Candis for e-invoices: receive and approve, but don’t create

This is how invoice entry works with Candis

Candis invoice inbox with a highlighted DPD invoice and a woman presenting the interface.
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02 min

Seamless, target-orientated, efficient.

Simplify your workflow. With Candis.

Mobile Candis overview: invoice intake, order and transaction matching, approvals, exports, and document archiving.
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Find out for yourself whether Candis suits you.

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FAQs about E-Invoices

  • Ab 2025 müssen B2B-Unternehmen in der EU für Rechnungen über 250 Euro elektronische Rechnungen (sogenannte E-Rechnungen) empfangen und verarbeiten können. Dies gilt als Vorbereitung auf die vollständige Umsetzung der E-Rechnungsrichtlinien bis 2028.

  • Bis Ende 2026 ist es möglich, Papierrechnungen und PDF-Formate mit Zustimmung des Rechnungsempfängers zu verwenden. Diese Übergangsregelung erleichtert Unternehmen die Anpassung an die neuen Anforderungen.

  • Unternehmen mit einem Umsatz von bis zu 800.000 Euro sind bis Ende 2027 von der Pflicht zur Ausstellung von E-Rechnungen ausgenommen. Vorausgesetzt, Rechnungsempfänger:innen stimmen zu.

  • ZUGFeRD-Rechnungen kombinieren ein PDF-Dokument mit einer eingebetteten XML-Datei. Eine XRechnung hingegen ist ein rein XML-basiertes Format, das speziell für maschinelle Verarbeitung ausgelegt ist und visuell nicht direkt lesbar ist.

  • Candis stellt sicher, dass alle Kund:innen:innen bis zum gesetzlich erforderlichen Zeitpunkt E-Rechnungen problemlos empfangen und verarbeiten können. Wir bieten Unterstützung sowohl für ZUGFeRD-Rechnungen als auch für XRechnungen.

  • Ab 2028 ist die Einhaltung der neuen Vorschriften zur E-Rechnung für alle Unternehmen verpflichtend. Dies beinhaltet die korrekte Erstellung und Übermittlung von E-Rechnungen nach dem vorgegebenen Standard, unabhängig von der Unternehmensgröße oder dem Jahresumsatz.

Candis Magazin

Everything about e-invoicing