Document Management

Everything at your fingertips with our document management

Candis is GoBD certifiedCandis participates in the Cloud Services Made in Germany initiative

Maximum transparency across all documents — whether invoice, contract, order, order confirmation or delivery bill. You can store and link documents in Candis and find them again using the full-text search. Thanks to our 10-year retention period, you are always on the safe side, even in the event of an audit. Everything clear? Everything Candis.

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Candis is GoBD certifiedCandis participates in the Cloud Services Made in Germany initiative

Since 2015

More than 10,000 companies already rely on Candis

Efficiently manage and track financial documents

Convenient storage

Efficient and smooth - simply send your documents by e-mail or upload them directly to Candis.

Central overview

Documented and connected — link invoices, contracts, delivery bills and other documents from financial accounting.

Faster Search

Find documents faster – with our full-text search.

Secure storage

Guaranteed GoBD-certified — all documents are securely stored in the cloud for 10 years in accordance with GoBD guidelines.

How to manage financially relevant documents in Candis

Clearly structured, quickly accessible

Retrieve documents

So you always know where each document is, you can create your own keyword systems in Candis – tailored to the requirements of your projects, departments, or document types. You define the structure, Candis keeps everything organized and ensures quick access.

  • You create your own keywords – individually, scalably, and comprehensibly for everyone.

  • Every tagged document becomes automatically searchable – via full text or filter.

  • You find what you're looking for – without queries, without detours.

all linked up

Connect documents

Whether it's a contract, quote, or invoice, Candis brings together everything that belongs together. By linking relevant documents, you create a consistent context that is directly traceable.

  • You can see at a glance which documents belong to a particular process.

  • You reduce manual research – all information is stored centrally.

  • You document everything seamlessly – from contract conclusion to payment.

Free consultation

Find out if Candis is right for you

Simply excellent

This is what our customers say.

Depiction of a rating of 4.7 out of 5 stars on the Trustpilot platform
Presentation of a rating of 4.0 out of 5 stars in the Apple App Store
Depiction of a rating of 4.5 out of 5 stars on the Google platform
Depiction of a rating of 4.8 out of 5 stars on the Capterra platform

Prepared for anything

Outgoing invoices – archive them so they are easy to find

Candis archives outgoing invoices centrally and in an audit-proof manner – with all the information that is important for queries or audits. This saves you manual filing and allows you to find invoices faster. Even when things get hectic.

  • Automatic import
    of document images, file names, and invoice numbers via email.

  • Better overview:
    Outgoing invoices are clearly separated from incoming invoices.

  • Comprehensive archive:
    Organize and store manually uploaded PDFs in a GoBD-compliant manner.

Archive with future

Keep documents

Candis archives your e-invoices and other accounting documents in the cloud in a legally compliant manner—for 10 years, in accordance with GoBD. In addition, the system stores every change, every access, and every approval process directly in the document history.

  • Your archiving is legally secure—without paper, without effort.

  • Every action on the document is logged—transparent and verifiable.

  • You meet all process documentation requirements – automatically.

GoBD-certified

One PDF, all infos

The Candis info package

FAQs about our archive

  • Yes, you can also archive outgoing invoices in Candis. There is a separate area for this where you can upload them manually or import them by email. The documents are saved with the original file name and a unique identifier such as the invoice number – GoBD-compliant and audit-proof. This means you can find them again at any time, for example in the event of queries or tax audits.

  • We use the latest encryption and security standards to protect your data. We are GDPR-compliant and use the latest cloud technology for data security and availability. Our cloud host is ISO27001 and SOC2 certified, among others.

  • No, we keep your documents for 10 years at no extra cost to you.

  • Yes, Candis is web-based and therefore accessible from any location and any device as long as you have an internet connection.

  • If the contractual relationship is terminated, the documents are not lost. You will continue to have access to your documents in Candis even after the contract ends.

Candis Magazin

Everything about digital document processes

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