From invoice receipt to export in one workflow
03 min
Invoices shouldn’t get lost between inboxes, spreadsheets, shared folders, and accounting. A structured workflow captures invoices in one place, validates them before processing, routes them through approvals, and ensures a clean export. With Candis, scattered steps turn into clear, traceable processes.
03 min
Digital Invoice Import
Put all your bills in one place immediately.
Digital Invoice Approval
Including substitution rule + absence note.
Digital Data Collection
Capture all invoice details - without typing.
For DATEV self-bookers
Automatic accruals + master data maintenance.
More than 10,000 companies already rely on Candis
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How to manage invoices in Candis
00:25
Invoice Receipt
Receive invoices via Candis Mail, forwarding, or drag & drop – all in one place.
00:25
Invoice Capture
Capture every invoice detail instantly with our AI-powered data extraction.
00:13
Invoice Approval
Set individual approval levels + approvers, request approval, done.
Our Digital Invoice Import
With our automatic invoice import, you always have all your digital invoices and also your e-invoices at your fingertips.
Efficient time management
Less manual work, fewer errorsSimplified payment management
Filterable overview for deadlines and discountsUnlimited companies
With accounts that can be changed at any time
Our Digital Data Collection
Candis declares a clear rejection of manual typing. Our AI-supported data capture automatically reads all important invoice information and fills it into the relevant index fields – incl. VAT splitting + crumpled thermal vouchers.
Automatic duplicate checking
Reliably detects + flags potential duplicatesGrowing confidence
Candis learns continuously with every captureImproved cost control
Splits invoices into cost centers + G/L accounts
The Candis info package
Our Digital Invoice Approval
With Candis, you can control who approves what and when. If you also create teams, this automatically updates all associated workflows – from approval levels to responsibilities. We also automatically check every invoice for duplicates and compliance with § 14 UStG. If the supplier, pre-accounting and approval workflow are always the same, the approval process can optionally start automatically.
Automatic reminders
Candis reminds you daily of all pending approvalsRole-specific authorizations
Define individual access rights + responsibilitiesClear substitution rules
Automatic forwarding of approvals to your deputy
This is what our customers say.
Automatic provisions
At the beginning of each month, Candis automatically generates provisions for outstanding approvals from the previous month. These can be seamlessly transferred to DATEV Rechnungswesen with just one click. Once approvals are given, the provisions are exported automatically.
Better handling of outstanding liabilities
Simplifies managing invoices still awaiting approvalNo waiting times for approvals
Enables fast + smooth month-end closings.Improved transparency
Ensures an accurate + up-to-date financial overview.
Automatic master data management
Candis transfers posting records with up-to-date master data directly to DATEV Rechnungswesen. This enables finance teams to handle growing volumes of data more efficiently — without additional work.
No manual follow-up
Export entered and changed vendors including payment informationLess work, fewer errors
Master data does not have to be entered and edited in two placesOptimization of business processes
By avoiding incorrect or incomplete data
Find out if Candis is right for you
FAQs about invoice management
Invoice approval software speeds up and simplifies approval processes. This allows you and your employees to manage all invoices from any location, regardless of who is currently working from home or on vacation.
This not only optimizes accounting and invoice approval workflows, but also significantly increases employee satisfaction and productivity.
You can save business partners in Candis and invoice data is read automatically. This allows you to quickly recognize whether an IBAN is different or an email address is dubious.
Yes, all invoices are available to view at any time as a download and in the online archive.
All data is stored on our servers in Frankfurt, naturally in compliance with the GDPR.
