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CANDIS automates processes

"We were able to automate our part of the preparation for external accounting in a documented way"

Christophe Wagner, CFO

Kolibri Games Logo

About Kolbri Games

Kolibri Games was founded in 2016 under the name Fluffy Fairy Games and has since grown to over 100 employees in the heart of Berlin. With currently 37 different nationalities among the Kolibris, the company also works from different, partly international locations. Contrary to what the name suggests, Kolibri Games is also a real heavyweight among game studios with a total of more than 100 million downloads!

The goal for the company

  • A clear and fully documented approval process without workarounds

  • Individual workflows

  • 100% digital approval processes

The goal for Christophe

  • Introduce multi-level reporting on a cost centre basis

The challenge

The finance team needed to find a software solution that could make all processes transparent, maintain the high internal standard of automation and smooth collaboration, and also be available in English and German. In addition, invoices were to be provided with important data, such as cost centres, before they were transferred to the external accounting department and transferred to DATEV Unternehmen online without any losses. Until the use of CANDIS, invoices were released manually without documentation.

The result

With CANDIS, all incoming invoices from suppliers, internal forwarding or even GetMyInvoices are bundled and assigned to the responsible employees for release through partially amount-dependent automated workflows. In addition to capturing the document data, the corresponding cost centres are also assigned to the documents in order to prepare them in the best possible way for accounting. The entire process is automatically documented - 100% transparency without additional effort. The data is seamlessly sent to DATEV Unternehmen online at the touch of a button and made available to the external tax office.

Recommendation to all SMEs

Especially in the growth phase, one focuses on the areas that have the greatest impact on growth - financial processes are overlooked and thus lag behind. With CANDIS, you regain a structured overview without major implementation effort.

Requirements

  • Legally compliant work with digital invoices

  • Multi-level approval

  • Seamless transfer of document data to DATEV Unternehmen Online

Success factors

  • Time savings in approval of up to 90%.

  • 100% digital invoices

  • Scalable process

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