Simple communication and punctual payment

The goal of the company

• Simple communication between the finance department and the free-lancers

• Automatic allocation and management of cost centres

• Clear documentation of the release process

The goal for Bianca

• Faster invoice approval through transparent processes and automatic approval reminders

• Ease of use: The invoice management software must be easy to use for all employees - without time-consuming training.

• More transparency in financial reporting: The finance department should always keep an eye on expenses and due dates.

The challenge

Due to the strong and rapid growth of the group, the number of e-mail receipts continued to increase. The invoice management process was not prepared for this, as the lack of a central invoice receipt, the lack of transparency in communication with approvers and the manual invoice processing meant that approvals were repeatedly delayed.

Requirements

• Easy connection to the accounting system DATEV Unternehmen online

• Faster approvals through transparent invoice management processes

• Direct use without time-consuming training

• Secure storage of invoice data in German data centres

Success factors

• Uncomplicated communication in one place for questions about invoices and approvals thanks to the comment function

• Simple substitution rules, also for administration

• Daily e-mail reminders about open approvals

The Result

CANDIS has greatly simplified communication between the finance department and the approvers. Incoming invoices can now be checked more quickly - and thanks to the simple substitution rule, even when an employee is absent. After using CANDIS, invoices are now processed, released and paid quickly, easily and on time.

Recommendation to all SMEs

Thanks to the cloud-based software, employees can access the tool from anywhere and process and approve invoices - all without installing additional software.