4.7 / 5 on Trustpilot
AI-supported accounts payable
Developed in Germany
GoBD-certified
For E-Invoices
With Candis, you can automatically capture, extract, review, and pre-account invoices, and reliably manage them through complex approval workflows. This reduces manual rework and keeps you in full control of your accounts payable.
Seamlessly integrated with: DATEV · SAP Business One · Microsoft Business Central · Sage 100 + many more.
5 min
5 min
Candis on one glance
Konstanze Famira, Head of Growth at Candis, shows you how intuitive our invoice management software is—from order to posting.
More than 10,000 companies already rely on Candis
From purchase to archive – with Candis
Instead of five tools for five processes, Candis gives you a single software solution that does it all.
- All about purchase requisitions
Capture, review, and automatically approve planned expenses, with complete documentation.
- All about Candis credit cards
Capture card transactions in real time, with receipt matching, card limits, and cashback.
- All about invoice management
Digital invoice processing in one workflow.
Centralized invoice inbox in the cloud
AI-supported data capture
Custom Invoice approvals
- All about contract management
Store contracts centrally, keep an eye on deadlines, and receive automatic reminders before a cancellation period expires.
- All about expense reimbursement
Expense reimbursement and invoice management in the same tool. Simply submit, review, approve, and reimburse.
- All about ravel expenses
Submit travel expenses via the app and automatically calculate meal allowances and travel costs.
- All about document management
Store, link, and find audit-relevant documents in a GoBD-compliant way using full-text search.
The Candis info package
Does Candis fit with your requirements?
Many tools solve isolated problems. Here’s what a complete solution for pre-accounting workflows needs to cover.
Processes
| Criterion | Candis | Market |
|---|---|---|
| Feature Scope | Purchase approvals, invoice management, archiving, expenses, travel expenses, contract management, and corporate credit cards – all in one tool. | Separate tools for purchase approvals, invoice approvals, travel expenses, DMS, and corporate credit cards. |
| Licensing Model | Unlimited users and legal entities included – no additional cost. | Per-user pricing – scales linearly with team size. |
| DATEV Integration | Direct integration with DATEV Kanzlei-Rechnungswesen, including accruals and master data synchronization. | Often limited to exports without a direct integration; no automated accruals or master data synchronization. |
| ERP Integration | Native integrations with SAP Business One, Microsoft Business Central, and Sage 100 – including goods invoices, 3-way matching, and an open API. | Typically limited to service invoices – no direct integration and no 3-way matching. |
Compliance + Security
E-Invoices
- Candis
- Receipt, processing, and validation of XRechnung and ZUGFeRD invoices.
- Market
- ZUGFeRD is usually supported, XRechnung often as well, but validation is rarely included.
GoBD Certification
- Candis
- Certified according to GoBD requirements, independently audited and verified.
- Market
- GoBD compliance is typically self-declared, without independent certification.
Audit Trail
- Candis
- Every action is logged automatically – complete, immutable, and accessible at any time.
- Market
- Audit trails are often incomplete – requiring manual documentation.
Data Hosting
- Candis
- All data is stored on GDPR-compliant servers located in Germany.
- Market
- Server infrastructure is often located outside the EU; GDPR compliance is not always guaranteed.
| Criterion | Candis | Market |
|---|---|---|
| E-Invoices | Receipt, processing, and validation of XRechnung and ZUGFeRD invoices. | ZUGFeRD is usually supported, XRechnung often as well, but validation is rarely included. |
| GoBD Certification | Certified according to GoBD requirements, independently audited and verified. | GoBD compliance is typically self-declared, without independent certification. |
| Audit Trail | Every action is logged automatically – complete, immutable, and accessible at any time. | Audit trails are often incomplete – requiring manual documentation. |
| Data Hosting | All data is stored on GDPR-compliant servers located in Germany. | Server infrastructure is often located outside the EU; GDPR compliance is not always guaranteed. |
AI + automation
Formal Invoice Checks
- Candis
- Every invoice is automatically checked for compliance with § 14 UStG.
- Market
- Every invoice is reviewed manually by the accounting team.
Automated Invoice Validation
- Candis
- Automatic validation of invoices for duplicates, master data, and payment details.
- Market
- No automated validation – duplicates and inconsistencies are checked manually.
Invoice Capture + Pre-Accounting
- Candis
- Candis AI captures invoice data, suggests pre-accounting entries and approvers, and becomes more accurate with every booking – unlike OCR, which does not learn and relies solely on rule-based suggestions.
- Market
- Manual data entry or rule-based OCR – without a learning effect and without suggestions for pre-accounting or approvals.
| Criterion | Candis | Market |
|---|---|---|
| Formal Invoice Checks | Every invoice is automatically checked for compliance with § 14 UStG. | Every invoice is reviewed manually by the accounting team. |
| Automated Invoice Validation | Automatic validation of invoices for duplicates, master data, and payment details. | No automated validation – duplicates and inconsistencies are checked manually. |
| Invoice Capture + Pre-Accounting | Candis AI captures invoice data, suggests pre-accounting entries and approvers, and becomes more accurate with every booking – unlike OCR, which does not learn and relies solely on rule-based suggestions. | Manual data entry or rule-based OCR – without a learning effect and without suggestions for pre-accounting or approvals. |
Candis integrates seamlessly with your systems
Accounting systems
ERP-systems
Further integrations
For individual requirements
We’re building a custom integration for your unique setup through our open API.
REST API
OAuth 2.0
JSON
In 3 steps to an operational system
A modern invoice management software should be easy to understand and quick to set up. With Candis, you do not need an IT department to get started.
Initial consultation
We clarify your most important questions and your individual requirements.
Product demo
We’ll show you Candis based on your setup. That way, you’ll see right away what you get.
Implementation
We set up Candis with you so you are ready to get started after 90 minutes.
After implementation, you have access to support at any time.
"For me, Candis stands for a high level of automation! Their claim is clear: There is always room for improvement. Twice as fast as before, we already are!"
Philipp Hammerich
Managing Director at Rightmart
"Within 10 days of software implementation, the process is running almost smoothly without much training. The time savings are enormous."
Petra Adler
Head of Finance at Numeras GmbH
"An intuitive interface even for non-finance employees was important to us, that it looked tidy and that it displayed everything important in great detail. Candis delivers this in ONE system - great!"
Andrea Witke
Head of Financial Accounting at Die Wegmeister GmbH
Meet Cal
Candis AI Assistant
Hello. I’m Cal, your AI assistant at Candis. Feel free to ask your questions. I can help with anything related to Candis, our features, and implementation.
FAQs about Candis
No. Candis is listed on the DATEV Marketplace and supports the Accounting Data Service and the Invoice Data Service. Your tax advisor continues to work in DATEV. Candis transfers the prepared data so that the existing process remains unchanged.
Yes. Candis has a direct interface to SAP Business One and Microsoft Business Central, including goods invoices and three-way matching. For systems without a standard interface, the Candis interface is available.
Candis documents every step in the process: which accounts were suggested, who approved, and which rules are stored. This knowledge remains in the system, regardless of who operates it. New team members get up to speed based on the actual workflows, not verbal handovers.
Yes. Candis receives, validates and processes XRechnung and ZUGFeRD, including the legally required XML archiving as the leading dataset. The obligation to receive e-invoices has applied since 1 January 2025 for all domestic B2B transactions.
All data is stored on servers in Germany, with no transfer to third countries. Candis enters into a data processing agreement and meets the requirements of the GDPR. A complete list of sub-processors is available on request.
That depends less on volume than on how many processes are currently running in parallel. If invoices, credit cards, expenses, contracts, and travel expenses are managed in different tools or spreadsheets, the effort arises regardless of invoice volume. In the initial call, we clarify together whether the switch pays off for your setup in concrete terms.
Candis AI makes suggestions, it does not post entries on its own. Every account assignment is reviewed and approved by your team before it is transferred to the accounting system. Responsibility stays where it belongs: with the people who know the process.
Candis has a deputy rule with an out-of-office note. Approvals are automatically forwarded to the assigned deputy, with no manual intervention and no delays in the process.