Approvals on set, KSK on the receipt, advance payments via app
GoBD-certified
Servers in Germany
Candis streamlines the invoice workflow for productions – from receipt capture on set to complete handoff to Sesam or DATEV.
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100+ production companies work with Candis
06 min
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20% for all members of the production alliance
As an official partner of the Production Alliance, we offer members a discount on all of our packages.
What Invoice Tools Need to Do for Film Productions
Changing teams, project-based budgets, and reporting requirements for funding—film productions operate differently from many other companies. For them, invoice management must be dynamic rather than relying on rigid processes.
Conformity
| Functionality | Candis | Other Tools |
|---|---|---|
| KSK field on the document | KSK field in Sesam Export, developed in collaboration with Sesam | Not available |
| Cost Centers + Funding Region | Transfer of Kost 1, Kost 2, and additional cost information to Sesam | No film-specific cost center |
| Expense Reimbursement (V-Money) | 30–50 documents in a collection = 1 document | Processing each document individually increases the volume of paperwork and costs |
| IBAN Validation | Automatic comparison of the IBAN on the invoice with the stored master data. Any discrepancies are immediately flagged with a warning message. | Manual verification required |
Flexibility
| Functionality | Candis | Other Tools |
|---|---|---|
| User Management | Any email address, unlimited sharers, no extra costs | Oft auf interne Nutzer:innen beschränkt |
| Licenses | Unlimited projects, companies, and users | License typically granted per project, company, or user |
The Invoice Workflow in Practice
Invoices are generated on set, in the office, and on the go—at different times and in different formats. Candis processes receipts through a single workflow, from the initial photo to the accounting export.
1. Submit
Record receipts: via app, email forwarding, or upload—right on set.
Bundle small receipts: collective expense reports for production expenses, from a nail gun to a hotel bill—all in one submission.
Automatically calculate travel expenses: additional meal expenses + travel costs based on trip duration and destination.
2. Read
Automatically extract key information—using LLM, not OCR: business partner, amount, tax rate, and cost centers.
Detect duplicates: Candis recognizes documents that have already been entered, even if they are forwarded multiple times.
Continuous learning: Recognition quality improves with every invoice.
3. Pre-posting
Automatically assigned on the document: G/L account, Cost 1, Cost 2, KSK field + additional cost information; Candis makes a suggestion, and the accounting department makes the final decision.
Assign the correct cost centers—for each funding region.
Assign the KSK field—for each invoice from freelance employees.
4. Approve
Configure approvals: multi-level, amount-based, with deputy rules.
Role-based approvals: Production Management and Executive Management each approve only the invoices assigned to them.
Invite external approvers: via email address, depending on the project
Track invoice status: This shows where each invoice is in the process at any given time.
5. Export
Fully transferred to Sesam: posting data, document image, KSK field, and cost centers.
Export to DATEV: Pre-assignments from Candis are imported directly into the software as posting suggestions.
6. Archive
GoBD-compliant archiving: all documents, including an audit trail.
Ensure access for 10 years, even for dissolved production companies and after termination.
Camera rolling, action, Candis!
How does our invoice management software improve the day-to-day operations of production companies? We asked them.
01:00
Nele Geisler,
Production Coordinator
describes the process and benefits of Candis corporate credit cards.
1:00
Stephanie Portoff,
Staff Product Managerin at Candis
explains why purchase requests are also useful for production companies.
01:00
Saskia Kuhnert,
Production Lead
explains how the Candis app gives her the control she needs over her expenses.
What Sets Successful Productions Apart
Here you’ll find practical articles, short explanatory videos, and a white paper on audit-ready documentation processes in the film and production industry—as well as everything you need to know about our partnership with Fairbucht.
The information package for film productions
