Approvals on set, KSK on the receipt, advance payments via app
GoBD-certified
Candis streamlines the invoice workflow for productions – from receipt capture on set to complete handoff to Sesam or DATEV.
100+ production companies work with Candis
06 min
Candis as official partner of
What Invoice Tools Need to Do for Film Productions
Changing teams, project-based budgets, and reporting requirements for funding—film productions operate differently from many other companies. For them, invoice management must be dynamic rather than relying on rigid processes.
20% for all members of the production alliance
As an official partner of the Production Alliance, we offer members a discount on all of our packages.
The Invoice Workflow in Practice
Invoices are generated on set, in the office, and on the go—at different times and in different formats. Candis processes receipts through a single workflow, from the initial photo to the accounting export.
1. Submit
Enter invoices via the app, email forwarding, or upload. On set, there are countless small receipts—from nail guns to hotel bills: Candis consolidates all expenses for production funds into a single submission. Additional meal expenses and travel costs are automatically calculated based on trip duration and destination.
2. Read
Candis AI automatically extracts key information such as business partners, amounts, tax rates, and cost centers—using LLM technology, not OCR. Recognition quality improves with every invoice; Candis can also recognize previously captured documents even if they are forwarded multiple times.
3. Pre-posting
The document includes the general ledger account, Cost 1, Cost 2, the KSK field, and additional cost information—Candis automatically generates suggestions, and the accounting department makes the final decision. This ensures that each funding region has the correct cost center and that each invoice from freelance contractors includes the KSK field.
4. Approve
Multi-tiered, amount-based, with a deputy approval process. Production management, manufacturing management, and executive management each approve only the invoices assigned to them. External approvers are invited via email—depending on the project. The invoice status is visible at all times.
5. Export
Posting data, document views, KSK fields, and cost centers are transferred in full to Sesam. For DATEV users, preliminary account assignments from Candis appear directly in the software as posting suggestions.
6. Archive
All documents are archived in compliance with GoBD standards—with an audit trail showing who approved what and when. Access is granted for 10 years—even for dissolved production companies and after termination.
Camera rolling, action, Candis!
How does our invoice management software improve the day-to-day operations of production companies? We asked them.
01:00
Nele Geisler,
Production Coordinator
describes the process and benefits of Candis corporate credit cards.
1:00
Stephanie Portoff,
Staff Product Managerin at Candis
explains why purchase requests are also useful for production companies.
01:00
Saskia Kuhnert,
Production Lead
explains how the Candis app gives her the control she needs over her expenses.