From PROCURE TO PAYMENT

Purchase requisitions with Candis

Candis is GoBD certifiedCandis participates in the Cloud Services Made in Germany initiative

Control expenses before they arise: With Candis, you can record orders automatically and centrally—and approve them when they meet your requirements. This allows you to keep your budgets under control at all times.

Choose your preferred date

Candis is GoBD certifiedCandis participates in the Cloud Services Made in Germany initiative

Quick implementation

Ready for use in just 90 minutes.

Digital application capture

Enter all applications online immediately.

End-to-end-processes

Linked orders + invoices.

Since 2015

More than 10,000 companies already rely on Candis

FROM REQUEST TO APPROVAL

Speed up your ordering process

In Candis, purchase requisitions and expenses are handled in clear processes. What would otherwise have to be tracked laboriously by email happens automatically here.

  • Fewer errors: Because data is entered directly, corrections are much less frequent.

  • Early overview: Once everything is neatly documented, planned expenses become visible earlier.

  • Better budget planning: This allows expenses to be taken into account immediately and planned realistically.

We integrate with

Can’t find your integration? Connect easily with the Candis Integration

Structured to the goal

The ordering process in Candis

  • In Candis, purchase requisitions are created with just a few clicks and automatically controlled by the appropriate approval process, depending on the amount and department. As soon as approval is granted with a single click, the order is triggered—digitally, location-independent, and fully documented.

    • Enter details: Enter the supplier, amount, and cost center, attach documents, and you're done.

    • Intelligent suggestions: Cost centers and workflows are automatically recognized based on previous information and approvals.

    • Forward automatically: Requests are sent to the responsible parties, and reminders ensure that they are processed.

    • Securely approved: Orders only become active after approval and are fully documented.

  • It is often unclear where an order approval is currently stuck or who needs to approve it next. In Candis, you can immediately see how far along an purchase requisition is. This allows decisions to be made much faster.

    • Transparent purchase requisitions: The status of each request is visible—from entry to order approval.

    • Clear communication: All information is stored in the system, making queries the exception rather than the rule.

    • Simple overview: Whether open, (partially) done, approved, or rejected, every order remains traceable.

  • Many finance teams still manually check invoices against purchase orders—a process that is error-prone and time-consuming. Soon, Candis will take over this reconciliation automatically, creating a reliable basis for the payment process.

    • Automatic reconciliation: Invoices and purchase orders are systematically checked and linked together.

    • Less effort: Discrepancies are immediately visible, and manual checks are only necessary in exceptional cases

    • Complete traceability: The ordering process is stored in detail in the system and can be accessed at any time.

One PDF, all infos

The Candis info package

REVISION-PROOF PURCHASE REQUESTS

Document all purchase requisitions

Candis maps purchase requisitions in a fixed process: every expenditure is logged from the request to approval. This creates transparency, shortens processes, and facilitates budget control.

Permanently available

Purchase orders, approvals, and changes are automatically documented.

Fully documented

Every approval in the ordering process is traceable and audit-proof.

Clearly sorted

Keep track of all total amounts per release status at all times.

Budget Control 2.0

A new ordering process for everyone

  • For managers, it is important to keep budgets under control and identify risks early on. Candis brings all expenses into a central process, makes planned costs immediately visible, and thus creates a solid basis for decision-making.

    • Real-time budget overview (coming soon): Planned expenditures are incorporated into financial planning and make deviations visible.

    • Control: Early recording of expenditures allows for forward-looking decisions on budgets and cash flow.

    • Responsibility: Managers can immediately see which teams are committing which funds—and can set priorities in a targeted manner.

  • Budget managers need to be able to make quick decisions and require a complete overview in order to allocate funds in a targeted manner. Candis makes expenses visible centrally and reduces the approval process from days to minutes.

    • Quick decisions: Digital approvals shorten ordering processes and keep projects moving.

    • Reliable forecasts: Early cost recording simplifies budget planning and protects against surprises.

    • Binding rules: Every request is processed according to fixed criteria, budgets remain controllable and comparable.

  • What matters to employees is that purchase requisitions can be submitted and approved without any detours. Candis reduces administrative effort to a minimum and shows the status of purchase order approvals.

    • Simple ordering process: Requests are processed digitally – without advance payment and without additional administrative effort.

    • Transparent status: The progress of a purchase requisition can be viewed and tracked in the system at any time.

    • Fast progress: Once approved, the process continues immediately without delays in the workflow.

PERSONAL + NON-BINDING

Talk to us about your ordering process

FAQs about purchase requisitions

  • Candis makes planned expenditures visible as early as the purchase requisition stage. This allows budgets to be managed at an early stage and deviations to be identified in good time.

  • Every approval is logged in the system. This means that it is always clear who made which decision and when – even months later.

  • Digital workflows save time and prevent requests from remaining unanswered in your inbox. Those responsible are automatically reminded, and decisions are made faster and more transparently.

  • Candis replaces manual tracking with clear processes. Queries become less frequent because all information is stored in the system and can be viewed at any time.

  • Candis automatically links orders and invoices. Discrepancies are immediately apparent, so manual checks are only necessary in exceptional cases.

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