Control spending before it happens

Purchase requisitions are created in just a few clicks. Cost center, cost object, and the appropriate approval workflow are suggested automatically – based on previous requests.

• Capture the details: Enter vendor, amount, service date, and justification, attach any documents, and you’re done.

• Automatic routing: Requests go straight to the right approvers, with reminders to keep things moving.

• Approved with confidence: Orders only go through after approval – and every step is fully documented.

It’s often unclear where a purchase approval is stuck. In Candis, the status of every purchase requisition is visible at any time – who needs to approve next and where a request currently stands.

• Full visibility: The status of every request is visible from submission through to final approval.

• Fewer back-and-forths: All information lives in the system – follow-up questions become the exception, not the rule.

• Clear overview: Open, approved, or rejected – every order stays traceable.

• Flexible corrections: Rejected or approved requisitions can be edited and resubmitted.

A purchase order number creates clarity on both sides – internally and with vendors. Candis generates one automatically upon final approval.

• Clean matching: Use the PO number for invoice reconciliation, vendor communication, and internal tracking.

• Fully configurable: Admins set the prefix in the system settings.

• Instant notification: Requesters receive an automatic notification including their PO number.

As soon as an invoice arrives, Candis checks automatically whether a matching purchase requisition exists. Cost center and cost object are pulled from the requisition. Status updates automatically.

• Automatic matching: Invoices and orders are systematically checked and linked.

• Less manual work: Discrepancies are flagged immediately – manual review only happens when it needs to.

• Instant status update: Candis marks the requisition as fulfilled or partially fulfilled, depending on how much of the requested amount has been covered.

• Complete audit trail: The entire order process is documented in the system and accessible at any time.

Leaders want to identify spending early and assign accountability clearly. Candis brings all purchase requisitions into one central process – and delivers both.

• Early visibility: Planned expenses are visible with cost center and cost object before they’re incurred.

• Informed decisions: Expenses captured early allow for proactive budget decisions before commitments are made.

• Clear accountability: Leaders can immediately see which teams are committing which resources — and set priorities accordingly.

Finance teams need to make quick decisions – and they need complete information with every request. Candis makes spending centrally visible and reduces the approval process to what matters.

• Faster decisions: Digital approvals speed up procurement and keep projects on track.

• Complete information: All details – vendor, amount, cost center, justification – are available at the point of request.

• Consistent rules: Every request follows defined criteria, and accountability stays clear throughout.

Employees need purchase requisitions to be simple to submit and fast to approve. Candis keeps administrative overhead to a minimum – and makes it easy to track where an approval stands.

• Straightforward process: Requests are submitted digitally – no upfront payment, no extra paperwork.

• Live status tracking: The progress of any purchase requisition is visible and traceable in the system at any time.

• Fast turnaround: Once approved, requesters receive an automatic notification including their PO number.