CANDIS AI

Your Assistant for Everything that Holds You Back

Our AI features support you in invoice management precisely where processes have previously taken up an unnecessary amount of time.

  • AI-supported data extraction
    up to 75% more accurate than conventional OCRs.

  • Automatic invoice verification
    Compliant with § 14 UStG + § 33 UStDV.

  • Automatic posting text
    Eliminates the need for manual rework.

  • Automatic account assignment
    For G/L account, cost center, and approver.

Choose your preferred date

LESS TRIVIA, MORE FACTS

Work more efficiently – with Candis AI

  • When thermal receipts fade or become crumpled, important information is often difficult to decipher. It becomes even more challenging when invoices are received in a different language. With Candis AI, this is no longer an issue.

    • More accurate: Extracts up to 75% more accurately than traditional OCR

    • Automatic: Recognizes mixed sales tax rates (0, 7, 19%)

    • Multilingual: Greek, Japanese, and Cyrillic are recognized

    • Accurate: Sorts what you import by document type

  • Missing mandatory information, incorrect addresses, or incomplete receipts not only cost time but also money. With us, you can save both: Candis AI recognizes what is missing and automatically checks your invoices for legally required information such as VAT ID, service period, or address.

    • Legally compliant: checked in accordance with § 14 UStG + § 33 UStDV

    • Reliable: so you never lose track of input tax again

    • Fewer queries: identify incorrect invoices early on

    • Including small amounts: invoices under €250 are also checked

  • Candis AI automatically suggests the appropriate posting text when the invoice is entered. The format follows a clear pattern: supplier, service description, MM/YY. This creates a structured posting text that can be posted directly – without manual additions.

    • Immediately understandable: Consistent posting texts speed up processing.

    • Quickly recorded: Business transactions can be searched and evaluated in a targeted manner.

    • Fewer queries: The purpose of the invoice is immediately clear and always traceable.

  • Manual pre-accounting can be quite tedious: searching, checking, typing, correcting. And what about recurring business transactions? There is an easier way—and it practically takes care of itself. With our automatic pre-accounting.

    • Flexible: Account assignment suggestions can be adjusted at any time

    • Complete: Includes G/L account, cost center, and approver

    • Smart: Our AI learns with every use and gets better

    • Precise: After 30 days, 85% of all invoices are pre-assigned

Safety

Made in Germany

Candis processes your data in compliance with GoBD and GDPR and additionally protects it with data fencing. This allows you to determine who can access sensitive information—and who cannot.

GoBD-certified

Documents are guaranteed to be archived for 10 years.

Compliant data management

in accordance with GDPR and Section 147 of the German Fiscal Code (AO)

Protection instead of data pooling

No AI training with your content

85 % fully automatic pre-accounting

75% more accurate document reading than OCR

60% correct booking texts

65% accurate recording of approvers

One PDF, all infos

The Candis info package

Side by Side

What Candis AI Helps You With

Traditional OCR

Candis AI

Requirements

Identifies recurring transactions

Detects foreign languages + non-Latin scripts

Understands context, not just keywords

Reads crumpled, faded + multi-page thermal receipts

Learns in real time – no templates needed

Automatically performs VAT splitting

Automatically generates booking suggestions

FAQs Candis AI

  • Candis AI automates, accelerates, and simplifies invoice import, data entry, and approval processes. Small and medium-sized businesses save between €13,500 and €34,000 per year by switching to digital invoice management. The average circulation time for a manual invoice in a company is 12 days—with Candis, the processing time is reduced to one day. All invoices and documents can be uploaded, edited, approved, exported, and archived from anywhere using the cloud-based Candis software. Candis is accessible to everyone in your company without restriction. This not only optimizes accounting and workflows, but also significantly increases the satisfaction and productivity of finance teams.

  • Conventional OCR (optical character recognition) recognizes characters and converts them into text, but is prone to errors in complex layouts or poor image quality. AI-powered data capture uses both large language models and machine learning to understand text and data points in a differentiated and context-sensitive way, recognize handwriting, and continuously improve through training. Thanks to its precision and adaptability, AI data extraction is now standard practice for modern finance teams.

  • All data is permanently stored on our servers in Frankfurt am Main – GoBD-certified, viewable and downloadable for 10 years, and fully GDPR-compliant. We use state-of-the-art encryption and security standards as well as the latest cloud technology for data security and availability. Our cloud host is ISO27001 and SOC2 certified, among other certifications. The protection of your data is also guaranteed by data fencing. Data fencing ensures that confidential data is only accessible to authorized users or systems within your organization. This isolates the data in your applications. In addition, there are access restrictions for AI training to ensure fundamental data protection.

  • Candis AI is the result of collaboration between leading AI providers and Candis's in-house AI. The latter was specially programmed for optimal data processing in invoice and document management. Both systems are subject to the strictest data protection requirements and security standards – see above.

  • No. The implementation of new technology can understandably cause uncertainty among the workforce. However, despite all its advantages, AI cannot and should not replace the role of finance teams in the future. Rather, employees should learn to use AI profitably in order to exploit the full potential of these technologies. Like any system, artificial intelligence has its limitations, and control by trained personnel remains essential.