Not on autopilot. A system.

Automation in accounting

GDPR compliant

Cloud server in Germany

Candis handles standard cases automatically. Anything unclear goes straight to you. That gives you more time for what actually needs your attention.

Choose your preferred date

Your data, your logic

Candis learns exclusively from your own posting decisions.

Only what's unambiguous

Only once a process is recurring and clearly defined does Candis take it over automatically.

GoBD-compliant

Every automated step runs GoBD-compliant and is fully documented.

Traceable

Every step is recorded transparently – for accounting and for auditors.

How it works

Candis only takes over what it knows for certain.

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Your existing accounting as the foundation

  • Reviewed, correctly posted invoices remain the reference

  • G/L account, cost center, and workflow are recognized

Candis recognizes what repeats

  • Recurring invoices, small amounts, and purchase requisitions – automatically categorized

  • Recognized patterns feed directly into automation

Standard cases run automatically, you decide the rest

  • Rules like amount thresholds decide in the background

  • Anything unclear lands with you for review

Detected. Clear. Automatable.

Five types of invoices Candis handles for you.

Minor-value invoices – coming Q3

Candis automatically approves invoices below the §33 UStDV threshold as soon as they arrive. Office supplies, postage, small consumables.

Purchase requisitions – coming Q3

Invoices that can be matched to a previously approved purchase order. If vendor, amount, and line item match, approval runs automatically.

Goods invoices – coming Q4

If invoices for delivered goods match the purchase order and goods receipt, approval is granted without manual intervention.

Recurring invoices – coming Q3

Automatic approval of invoices that arrive regularly from the same vendor and are processed identically every time – rent, software licenses, maintenance contracts.

Invoices with clear allocation – coming Q3

Documents where cost center, G/L account, and approval workflow are clearly defined, because they've already been processed the exact same way multiple times. AI recognizes your patterns and automatically requests approval from you.

Automate accounting

These features lay the foundation

  • Faded thermal receipts or invoices in a foreign language? Whatever comes in gets captured. Candis reads invoice data automatically — completely, with no manual entry.

    • More precise: Up to 11% more accurate than classic OCR

    • Intelligent: Recognizes mixed VAT rates (0%, 7%, 19%)

    • Multilingual: Recognizes Greek, Japanese, and Cyrillic

  • Candis automatically checks every incoming invoice for completeness under §14 UStG. If mandatory details are missing or incorrect, the invoice is flagged immediately – instead of entering the automated process, it stays with accounting for manual review.

    • Legally compliant: Checked against §14 UStG and §33 UStDV

    • Comprehensive: Detects missing details such as VAT ID, service period, or address

    • Proactive: Incomplete documents are flagged before they enter the process

  • Candis recognizes known patterns and handles pre-assignment automatically – completely, consistently, and based on your own posting history. Anything recurring doesn't need to be decided again each time.

    • Complete: G/L account, cost center, tax code, and approver filled in automatically

    • Consistent: Always creates posting texts in the same format

    • Intelligent: Our AI keeps learning with every use

  • Candis checks every incoming IBAN in the background against an external risk database. Anomalies are flagged immediately – on the document and the contact – so nothing slips through unnoticed.

    • Automatic: Runs in the background for every incoming invoice

    • Visible: Risk flags appear directly on the document and the contact

    • Comprehensive: Every IBAN is checked – no exceptions

Same control, less effort

Manual processing vs. Candis automation

Automation at Candis

Careless mistakes in routine tasks

Manual processing
Increases with workload and duration
Candis automation
Eliminated for clear-cut cases

Illness or departure of the responsible person

Manual processing
Knowledge is often lost
Candis automation
Rules remain independent of individuals

Ambiguous invoices

Manual processing
Reviewed manually
Candis automation
Also reviewed manually

Basis for the decision

Manual processing
Individual judgment in the moment
Candis automation
Previously self-approved postings

FAQs

  • Yes. Only what is unambiguous and follows a recurring pattern gets automated. As soon as a case can't be clearly assigned, it goes to manual review. The basis for this is invoices that accounting has already checked and posted correctly in the past. Every step can be traced through the procedural documentation and the internal control system (ICS). If an error occurs, this documentation shows that it's an exception, not a systematic problem. In this context, control means: setting the rules and monitoring quality.

  • Hallucinations typically occur in generative models that draw conclusions from large, general datasets. Candis AI works differently: only what has previously been manually reviewed gets automated. The only basis is your own accounting data – no external data sources.

  • No. A tax audit evaluates systems and processes – specifically, whether it's traceably documented what happens, when, and according to which rule. This traceability is provided by the procedural documentation, regardless of whether a case is processed manually or automatically.

  • Candis only automates cases that accounting itself has previously handled in exactly the same way. The AI doesn't make its own decisions – it applies yours. Whatever you've once defined as correct gets applied consistently going forward – without careless mistakes, without coverage gaps. Responsibility then no longer means having physically seen every invoice – it means controlling the system that does that for you.

  • Candis doesn't learn generic standard rules – it learns yours. We recognize patterns from what accounting has specifically decided in the past: which G/L account, which cost center, which workflow. The more consistently a process is carried out, the more reliably Candis can apply it automatically going forward. This works regardless of how specific or company-internal a process is – what matters is that it's handled the same way each time it recurs.